ERASMUS+ for STUDIES - ERASMUS+ ZUT

 

Welcome to the West Pomeranian University of Technology in Szczecin!

We are delighted that you are considering spending your Erasmus+ mobility at the West Pomeranian University of Technology in Szczecin (ZUT) — a modern and multidisciplinary university located in the vibrant city of Szczecin, close to the Baltic Sea and the German border. ZUT is made up of 11 faculties, offering programmes in engineering, technology, natural sciences and economics, and providing a friendly academic environment focused on innovation, practical skills, internationalisation and student‑centred learning. 

Your Erasmus+ study stay at ZUT is possible only on the basis of a valid bilateral Erasmus agreement established between ZUT and your home university. Before applying, please ensure that such an agreement exists in your study area and check the availability of courses taught in English at the hosting faculty; if you are unsure, you can always contact the relevant faculty coordinator. 

This page will guide you through all the essential steps of your mobility — from nomination and application, through required documents and the Learning Agreement, to full preparation for your exchange semester at ZUT. 

 

1. Nomination for exchange mobility

Nomination can be sent by home university via:

• EWP, or  
• Nomination form: forms.office.com/r/jgaJ9Mw1jf 

 

After we receive your nomination, you will receive an email with detailed instructions on the next steps. 

Nomination & Application Deadlines   

  

2. How to apply? IRK - ZUT Online Recruitment System

All nominated students must complete their application online:

Step 1. Visit: https://irk.zut.edu.pl/en-gb/ 

Step 2. Create an account (in the top right corner) to register in the system. Read and accept the "Information clause" and press "Continue" bottom. Use an e-mail address and create a password an activation link will be sent to your email address.

Step 3. Fill in all your personal details in "My account".

Step 4. Clik "Registration" in the right top menu and select a "ERASMUS+ (Student mobility)". Choose registration "Student mobility for Studies" and click "Sign up".

Step 5. Upload the required documents and submit your application. Click "My account" -> "Enrollment applications" and complete all additional information.

Application deadlines are listed in the table above. Instruction “How to apply by IRK system” you will find in tab FAQ for exchange students.

 

3. Required Documents

1. Transcript of Records (ToR)

The Transcript of Records is a document issued by your home university in English that shows: the courses you have already completed, your grades, your ECTS (if applicable). 

2. Passport / ID copy

A clear, readable scan or photo of your passport or ID.

3. English language certificate (min. B2 level) 

You must provide a document proving that your English is at B2 level.

Accepted certificates include:

• FCE, CAE, TOEFL, IELTS,
• other certificates from accredited testing centres,
• OR a confirmation issued by your home university proving min B2 level.

We do not accept self‑assessment tests or informal screenshots. 

4. Photograph

A simple ID‑style photo of you (passport‑style). 

5. Learning Agreement (Before mobility)

A Learning Agreement in the paper version (docx) or OLA that includes courses from ZUT’s offer. 
It must be signed by:

• you,
• your home university coordinator.

ZUT will sign it after the recruitment process.

 

4. Learning Agreement 

A Learning Agreement includes courses from ZUT’s offer that we accept:  

• Online version: you can create your OLA yourself via learning-agreement.eu Instruction how to creating a OLA you can find here: www.youtube.com/watch
• Traditional paper version – you can use the LA template (format:  docx, rozmiar:  57 kB). 

 

After completing the document, it must be signed by the student and the responsible person at the sending university. The signed version should then be uploaded to the IRK system under the “required documents” tab.

 

Helpful information by creating OLA

Receiving institution:                   Zachodniopomorski Uniwersytet Technologiczny w Szczecinie

Erasmus code:                              PL SZCZECI02  

Receiving contact person:            Agata JUDZIŃSKA – KŁODAWSKA; e-mail: incoming@zut.edu.pl

Receiving responsible person:     Faculty coordinator        

 

5. Courses offer taught in English 

Before submitting your application, please check the “List of Courses” tab for the English‑taught course offerings available for the given academic year.

Good to know:

• Choose the majority of your courses from the faculty that has a bilateral agreement with your home university.
• You may select courses from one additional faculty (maximum two faculties in total). At least 60% of your ECTS credits must come from your main faculty.
• Not all listed courses will be opened — a course will run only if at least five students register for it.
• After the application process is complete, the coordinator from the host faculty will confirm which courses will be launched and will help you update your Learning Agreement if needed.

 

6. Accommodation possibilities

Incoming Erasmus students can be accommodate in one of the ZUT student dormitories. You may also arrange private accommodation on your own - Szczecin offers many housing options for students. You can read more about accommodation options in the accommodation section.

If you would like to stay in a ZUT dormitory, please select this option in your IRK application (note: there is only one question regarding accommodation in the form). 

One month before the start of the mobility, all students assigned to a dormitory will receive Letter of accomodation with detailed information about their accommodation. 

 

7. CONFIRMATION OF ACCEPTANCE

After the recruitment and document verification processes are completed, you will receive information about the status of your application directly in the IRK system — this is where you can check whether you have been accepted.

If your application is approved, your Letter of Acceptance (with the Letter of Accommodation for the non EU students) and the Online Learning Agreement signed by ZUT will be sent by the email address you provided during the application process. 

This usually happens within around 4 weeks after the end of the application period.

 

8. Contact

If you have questions about application or mobility procedures:

International Mobility Office 
e-mail: incoming@zut.edu.pl

You may also contact your faculty coordinator for questions about courses.